Student Employment Handbook

How to Complete the Student Appointment Form

To help you with the numbered instructions below, you can view a Sample Student Appointment Form by clicking HERE. Official Student Appointment forms are issued directly to students only at the Career Services Center.

1. Enter the name of the employing department.

2. Enter location of campus.

3. Enter the administrative division to which the department belongs.

4. Indicate occupational group for student position.

5. Enter the beginning and ending appointment dates. (Separate student appointment forms are required for the academic year and summer.) The work week begins on Sunday and ends on Saturday. Please use the Sunday or Saturday dates for begin and end dates, for example; if a student starts work on Wednesday, use the prior Sunday date.

6. Enter the department's Position Control Number for student employees. Contact your division budget person if you have any questions regarding position number use.

7. Write in a check distribution code if the student's check is to be picked up by a departmental employee. If no code is entered, the student must bring a picture ID and pick up his/her own check at the Student Credit Union in the Kent Student Center, Second Floor, each payday. If the student has more than one position, the check distribution code of the first position entered will be retained. Departments should contact The Career Services Center in writing if a student requests a different location. If left blank for a non-hourly student employee, the check will be in the Bursar's Office.

8. Enter the hourly rate of pay. Students must earn at least minimum wage (currently 5.15 per hour). Students cannot exceed $12.00 per hour.

9. Enter the timekeeping location (a two or three digit/letter code) for employing department.

10. Enter the account number to be charged for the department's portion of the cost.

11. Complete only for non-hourly appointments. Enter the total amount here for one payment at the end of the appointment period.

12. Enter the total amount to be paid for the appointment period.

13. Enter the number of monthly payments to be made. (This is for non-hourly payments only.)

14. Enter the amount of each monthly payment.

15. The department head or other authorized person within the department signs and dates the form.

16. Enter the name, title, and phone number of the Administrative or Civil Service employee that the Career Services Center can contact if there are any questions. Do not list a student employee as the contact person.