High school students employed by Kent State University are not required
to meet the enrollment guidelines contained in this section and Section
I. The procedures for hiring high school students are the same as
those contained in Section III with the
additional exceptions as outlined in the following Section 4109.08 (A)
of the Ohio Revised Code (ORC) regarding the State of Ohio's Minor Labor
Laws. Upon initial employment, all high school students under the age
of 18 must provide an original Age and Schooling Certificate furnished
by the superintendent of the student's school district or that person's
designee. Students under the age of 16 must also provide this document
for summer employment. The High School Student Employment Program must
conform to all of the requirements of the State of Ohio's Minor Labor
Laws including the following requirements:
- A student
must be at least 14 years old to work on campus.
- Working
Permits: Every minor 14 to 17 years of age must have a working
permit unless otherwise stated in Chapter 4109 of the ORC.
- Wage Agreement:
No employer shall give employment to a minor without agreeing with
him/her as to the wages or compensation he/she shall receive for
each day, week, month, year or per piece for work performed.
- Rest Period:
No employer shall employ a minor more than 5 consecutive hours without
a rest period of at least 30 minutes.
- List of
Minors Employed: Employer shall keep a list of minors employed
at each establishment and a list must be posted in a conspicuous
place to which all minor employees have access.
- Time Records:
Every employer shall keep a time book or other written record showing
actual starting and stopping time of each work and rest period.
These records must be kept for two (2) years.
The following conditions
apply to those under 16 years of age. No person under 16 shall
be employed:
- during school
hours except where specifically permitted by ORC Chapter 4109;
- before 7:00
a.m. or after 9:00 p.m. from June 1st to September 1st or during
any school holiday of 5 school days or more; or after 7:00 p.m.
at any other time;
- for more than
3 hours a day in any school day;
- for more than
18 hours in any school week;
- for more than
8 hours in any day when school is not in session;
- for more than
40 hours in any week that school is not in session nor during
- school hours
unless employment is incidental to bona fide programs of vocational
cooperative training, work-study, or other work-oriented programs
with the purpose of educating students, and the program meets standards
established by the state board of education.
The following conditions
apply to those 16 and 17 years of age. No person 16 or 17 who
is required to attend school shall be employed:
- before 7:00
a.m. on any day that school is in session or 6:00 a.m. if the person
was not employed after 8:00 p.m. the previous night;
- after 11:00
p.m. on any night preceding a day that school is in session.
No high school
student may drive a motorized vehicle (gas powered or electric) or travel
off-campus on behalf of the University or employing department as part
of their work. Prohibited occupations for minors under the age of
16:
- all manufacturing;
mining; processing; public messenger service;
- work in freezers;
meat coolers and all preparation of meats for sale (except wrapping,
sealing, labeling, weighing, pricing and stocking);
- transportation;
storage; communications; public utilities; construction; repair;
- work in boiler
or engine rooms; maintenance or repair of machinery;
- outside window
washing from window sills or scaffolding and/or ladders;
- cooking and
baking; operating, setting up, adjusting, cleaning, oiling or repairing
power-driven food slicers, grinders, food choppers, cutter, bakery
type mixers;
- loading or
unloading goods to and from trucks;
- all warehouse
work except office and clerical;
- work in connection
with cars and trucks involving the use of pits, racks or lifting
apparatus or involving the inflation of any tire mounted on a rim
equipped with a removable retaining ring.
Prohibited occupations
for minors 14 through 17 years of age:
- occupations
involving slaughtering, meat-packing, processing or rendering;
- power-driven
bakery machines;
- occupations
involved in the manufacture of brick, tile and kindred products;
- occupations
involved in the manufacture of chemicals;
- manufacturing
or storage occupations involving explosives;
- occupations
involving exposure to radioactive substances and to ionizing radiations;
- power-driven
paper products machines;
- power-driven
metal forming, punching and shearing machines;
- occupations
involved in the operation of power-driven circular saws, band saws
and guillotine shears;
- power-driven
woodworking machines;
- coal mines;
- occupations
in connection with mining, other than coal;
- logging and
saw milling;
- motor vehicle
occupations;
- maritime and
longshoreman occupations;
- railroads;
- excavation
operations;
- power-driven
and hoisting apparatus;
- roofing operations;
- wrecking,
demolition, and ship breaking.
International
Student On-Campus Employment Program
The
Immigration and Naturalization Service (INS) has limited part-time
employment for international students to no more than 20
hours per week during the semester. Allowing an international student to work more than 20 hours per week could have serious implications for the student and the University. International students may work 40 hours per week when
classes are not in session (winter and spring break and summer if the student is not registered for classes). International students may incur overtime and should be compensated at time and one-half per hour worked.
International students who desire on-campus employment must take the
following steps in order to work on campus:
View Sample Social Security Employment Verification form
- Secure an offer of employment. To view job openings, go to www.kent.edu/career and click on Student Employment.
- Once you have been offered a job, be certain that your employer completes and signs Section I of the Social Security Employment Verification Form. Your employer will fax this form to the International Student and Scholar Services Office.
- Visit the International Student and Scholar Services Office (124 Bowman Hall) to complete the I-9 Employment Eligibility Verification Form and to collect your Social Security Employment Verification Form which will now include an official signature on Section II. You will also receive a list of other documents to take to the Social Security Administration Office as well as directions to that office.
- Visit the Social Security Administration Office (145 North Chestnut St., Suite 201, Ravenna, Ohio) to submit your Social Security Employment Verification Form and apply for a Social Security number. Be certain to obtain a verification of application for a Social Security number that includes your name from the Social Security Administration.
- Visit the Payroll Office (236 Michael Schwartz Center) to complete Federal, State, and City tax forms. You will need to present your verification of application for a Social Security number and your I-9 Employment Eligibility Verification Form.
- With your Tax Completion Form and I-9 Employment Eligibility Verification Form, return to the Career Services Center to obtain a Student Appointment Form.
- Give the Student Appointment Form to your employer to complete and be returned to the Career Services Center.
-
Once you receive your Social Security card, YOU ARE REQUIRED to:
- a) Visit the Registrar's Office (108 Michael Schwartz Center) so that your Kent State Identification Number may be updated to your Social Security number.
- b) Return to the Payroll Office to provide them with the Social Security number. Failure to do so may result in paycheck delays.
Policy and Procedure for Employing International Students On-Campus
The Social Security Administration has introduced new regulations as to how international students (F-1 visa holders) are assigned Social Security numbers. Specifically, an international student must now prove he or she has obtained an on-campus position and must show evidence of that employment or a Social Security number will not be issued.
Consequently, Kent State University has established a new hiring policy and verification procedure for all campus departments planning to employ international students who have not been issued a Social Security number.
Policy:
On-campus employers may interview and offer employment to international students but MAY NOT allow the student to begin work before they have secured a Student Appointment Form (SAF). Student employees at Kent State University DO NOT need a SAF to interview for a job, and under these new regulations, it will be impossible for an international student to produce a SAF at the point of hire.
View Sample Social Security Employment Verification form
As employees of Kent State University, you are required to adhere to these new federal regulations. Allowing an international student to begin work before they obtain a SAF puts your international student employees in jeopardy and puts you and your department in violation of federal policy.
Procedure:
- Once you have identified an international student for employment, you must complete and sign Section I of the Social Security Employment Verification Form, then fax the completed form to the International Student and Scholar Services office at 330-672-4025. (It is recommended that the entire 10 digit phone number be used) For security reasons, students will not be allowed to deliver the Social Security Employment Verification Form in person - only faxed copies will be accepted. We suggest you retain the original form in the student's employment file in your office.
Blank Social Security Employment Verification Forms are to be kept in a secured location and only made available for use by those individuals within the department that are responsible for hiring students.
- The International Student and Scholar Services department will complete Section II of the form, give it to the student along with their I-9, and send them to the Social Security Administration in Ravenna to apply for a Social Security number.
- The international student will then proceed through several additional steps, concluding with a visit to the Career Services Center where they will be given a SAF. Once the student has a SAF, they are eligible to begin employment.
International students who already possess a Social Security number are not required to provide verification of employment. Therefore, you will only be required to complete a Social Security Employment Verification Form for those international students who have never secured a Social Security number. In cases where you are uncertain as to whether or not the Social Security Employment Verification Form is needed, the Career Services Center can confirm if a student has a Social Security number; call Student Employment at 2-2360.
Questions can be directed to Julie Stieber, Career Services (2-2360 or jstieber@kent.edu) or Charles Nieman, International Student and Scholar Services (2-7980 or cnieman@kent.edu)
330-672-2360 
