Kent State University SPIE Student Chapter

Home

Advisor

Officers & Current Members

News & Activities

 

1). Constitution of Kent State University SPIE Student Chapter ARTICLE 1. NAME ARTICLE 2. PURPOSE ARTICLE 3. MEMBERSHIP ARTICLE 4. STUDENT ASSOCIATION ARTICLE 5. OFFICERS ARTICLE 6. CONSTITUTION

ARTICLE 1. NAME

1.1. This organization shall be known as the Kent State University SPIE Student Chapter, hereinafter called the "Chapter."

ARTICLE 2. PURPOSE  2.1. The purpose of the Chapter shall be to promote the discipline of Optical Science and Engineering through the organized effort of this group in study and research; to disseminate knowledge of the field of Optical Engineering in general as well as in the area of optical applications of liquid crystals in particular; to further the professional development of the students. 2.2. The Chapter shall promote membership in SPIE by acquainting the student body with the ideas, purposes, and objectives of SPIE. 2.3. The organization and operation of the Chapter shall be in accordance with the Constitution and Bylaws of SPIE.

ARTICLE 3. MEMBERSHIP  3.1. Membership shall be limited to undergraduate and graduate students of Kent State University. 3.2 Membership shall consist of at least 10 student members of SPIE. 3.3 There shall be no membership discrimination on the basis of race, color, sex, marital status, religion, national origin, or age.

ARTICLE 4. STUDENT ASSOCIATION  4.1. The Chapter shall be recognized by and subject to the regulations of the University's Student Association as an official on-campus organization.

ARTICLE 5. OFFICERS  5.1. The Officers of the Chapter shall be President, Vice President, Secretary, and treasurer. 5.2 To be eligible for Office, a candidate must be a current student member of SPIE, and a member in good standing in the Student Chapter. 5.3 The Officers of the Chapter shall be elected in the manner prescribed by the Bylaws of the Chapter. They shall hold office for a period of one (1) year.

ARTICLE 6. CONSTITUTION  6.1. This Constitution may be amended by a two-thirds vote of the Chapter membership provided the amendments were proposed at least one meeting prior to the time of voting. Upon passage, an amendment becomes effective as soon as it is approved by SPIE Headquarters.

 

2). Bylaws of Kent State University SPIE Student Chapter Article 1. Dues Article 2. Nominations Article 3. Elections Article 4. Meetings Article 5. Chapter year Article 6. Programs Article 7. Duties of officers Article 8. Committees Article 9. Rules of order Article 10. Faculty advisor Article 11. Annual report Article 12. Probationary status and revocation Article 13. Amendment Article 14. Authority and financial obligation

ARTICLE 1. DUES

1.1. The regular annual dues for all SPIE Student members shall be set by the board of Directors of SPIE. 1.2. SPIE Student membership dues shall be paid directly to SPIE Headquarters. 1.3. The Chapter membership shall be authorized to suggest a voluntary contribution to the Chapter Treasury. This amount may be classified as Chapter dues and shall be paid directly to the Chapter treasury for use by the Chapter. SPIE shall be notified of the amount.

ARTICLE 2. NOMINATIONS  2.1. Nominations may be made by a Chapter member. 2.2. Nominations, nomination speeches, elections, and officer installation shall all take place at the normally scheduled election meeting.

ARTICLE 3. ELECTIONS  3.1. Election of officers for the following year shall be held no later than the last meeting of each year. 3.2. The term of office shall be one (1) year. 3.3. Special meetings will be called to elect new officers to fill any vacancies which may occur, provided that written notice of the meeting, its purpose, and the office to be filled has been posted on the Bulletin Board of the Department under which the Chapter was formed at least ten (10) days prior to the date of such meeting. 3.4. No student shall be elected to office if graduating before completing at least one-half year in office. 3.5. No officer may hold a particular office for more than one year. 3.6. A majority vote of all members present shall be necessary to elect an officer. 3.7. All elections shall be by secret ballot. Ballots shall be counted by a majority of the outgoing officers and supervised by the Faculty Advisor. 3.8. The newly elected officers shall take office immediately after the election.

ARTICLE 4. MEETINGS  4.1. The Chapter shall hold at least three meetings during the school year, with the exact date determined by the officers. 4.2. Notice of all meetings shall be posted on the Department (or other appropriate) Bulletin Board at least ten (10) days prior to the date of the meeting, and may be further publicized in any manner the President (and/or Publicity Committee) deems necessary and proper. 4.3. Any activities which are illegal, potentially dangerous, or prohibited by the Chapter's University, are strictly forbidden. 4.4. Summer meetings shall be optional.

ARTICLE 5. CHAPTER YEAR  5.1. The Chapter year shall be the same as the regularly scheduled school year.

ARTICLE 6. PROGRAMS  6.1. Regular meetings shall be primarily devoted to the discipline of Optical Engineering and may be accomplished in connection with a dinner, refreshment, or other faculty-approved student event. 6.2. A field trip may be scheduled in lieu of a regular monthly meeting. 6.3. Social functions may not be scheduled in lieu of a regular meeting.

ARTICLE 7. DUTIES OF OFFICERS  7.1. The President, as Chief Executive of the Chapter, shall supervise the Chapter's affairs and activities. The President is the executive, administrative, presiding and reporting officer. The President shall be responsible for public relations, publicity and promotion of the Chapter's activities, and shall assume all other executive duties not otherwise delegated. 7.2. In the absence of the President, the Vice President shall preside at meetings and perform all other functions of the President. The Vice President's primary responsibility will be program planning and execution. 7.3. The Secretary shall keep a permanent record of all meetings and activities of the Chapter. The Secretary shall be responsible for maintaining a current roster of members and for timely communications with SPIE Headquarters. 7.4. The Treasurer shall be responsible for the financial records of the organization, for the disbursement of funds at the direction of the membership (by vote) and with the approval of the Faculty Advisor, and for reporting in detail when requested by the membership. Income may be received through Chapter dues and through income-producing functions approved by the membership, Faculty Advisor, and the Executive Director of SPIE acting under the direction of the Society's Treasurer.

ARTICLE 8. COMMITTEES  8.1. The Officers and the Faculty Advisor shall make up the Executive Committee. 8.2. The following standing committees or their equivalents may be appointed by the President, Program Committee, Publicity Committee, and Membership Committee. 8.3. The standing committees shall consist of from two to five members of the Chapter. 8.4. The President shall appoint the Chairperson of the standing committees, and, with the approval of the Chairperson, shall appoint the members of the respective committees. The Vice President shall be Chairperson of the Program Committee. 8.5. The President shall determine and appoint any additional committees deemed necessary and proper to fulfill the objectives of the organization.

ARTICLE 9. RULES OF ORDER  9.1. Robert's Rules of Order shall govern the proceedings of all meetings for the Chapter and its committees.

ARTICLE 10. FACULTY ADVISOR  10.1. The Advisor shall be a member of the faculty, a current member of SPIE, and have the written endorsement of the Department Head. 10.2. The Faculty Advisor shall serve the Chapter and SPIE as an intermediary and resource person.

ARTICLE 11. ANNUAL REPORT  11.1. The Chapter shall forward an Annual Report to SPIE Headquarters by 15 May. This report shall include a Financial Statement and Activity Summary for the year. 11.2. The next year's Chapter Activity Plan should be submitted with the Annual Report, but must be submitted no later than 15 December.

ARTICLE 12. PROBATIONARY STATUS AND REVOCATION  12.1. The Chapter shall maintain a minimum of ten (10) SPIE student members and hold at least three (3) meetings per year to retain SPIE Student Chapter status. 12.2. Any Chapter which fails to comply with Section 1 of Article 12 shall be placed on Probationary Status for one year. 12.3. If a Chapter does not rectify the situation for which it was given probationary status or fails to comply with Section 1 in any other way during the year of probation, its Charter will be revoked by action of the SPIE Board of Directors. 12.4. A Student Chapter's Charter may also be revoked if its continuance is considered by the Board of Directors not to be in the best interest of the Society.

ARTICLE 13. AMENDMENT  13.1. These Bylaws may be amended by a two-thirds vote of the Chapter membership provided the amendments were proposed at least one meeting prior to the time of voting. Upon passage, an amendment becomes effective as soon as it is approved by SPIE Headquarters.

ARTICLE 14. AUTHORITY AND FINANCIAL OBLIGATION  14.1. The SPIE (insert Student Chapter name) shall not have authority to act for or in the name of the SPIE and shall not incur any financial obligations whatsoever in the name of the SPIE. The SPIE (insert Student Chapter name) agrees that the Society shall not be held responsible, directly or indirectly, for any claims or damages arising out of its actions in satisfying the provisions of this agreement unless specifically agreed upon in advance by the SPIE Executive Committee or its designated representative.

©