By-Laws page 3

III. Responsibilities of the Undergraduate Student Senate Members

A. Formulate a monthly written report to be presented at public
meetings.

B. Maintain a minimum of 25 regular office hours per week, to insure sufficient accessibility to constituents and University officials. 10 of these hours shall be set and 15 shall be floating.

C. Serve on internal committees so as to insure a balanced work load among all nine members.

D. Participate in the Allocations Process at the request of the Senator for Business and Finance.

E. Attend all Student Activities training workshops and seminars which are intended to increase proficiency and efficiency in service to one's office.

F. Attend all briefings and public meetings.

G. Adhere to all Senate rules, regulations, policies, and procedures.

H. Shall assist every other Senator in the performance of the duties of the Undergraduate Student Senate.

I. Must have a working knowledge of Robert's Rules of Order.

J. Must have a working knowledge of the Charter of the Undergraduate Student Body, the Student Senate By-Laws, the Guidelines for the Allocation and Use of Student Activity Fees, and the Capital Purchase Guidelines.

K. Shall arrive on campus one week prior to the beginning of Fall Semester.

L. Shall attend and participate in all Inauguration ceremonies.

M. Coordinate all publicity pertaining to her/his own position with publicity director.

N. Oversee the budget of all projects under her/his purview, expending money with the advice and consent of the Executive Director to assure that expenditures are supportive of the goals of the Senate and within the Guidelines for the Allocation and Use of Undergraduate Student Activity Fees. Shall submit expenditures to the full Senate for approval by majority vote in the event of disagreement with the Executive Director as to the appropriateness of the expenditure. Shall notify the Finance Director of all expenditures.

O. Prepare and interview for all allocation requests for projects under her/his purview on behalf of and with the consent of the Senate.

P. All senators assume duties of their chair immediately following Inauguration.

Q. Each outgoing Senator and Senator Elect must participate in the transition program.

R. Review and update as necessary the By-Laws and job descriptions of the Senate.

IV. Duties and Responsibilities for Senators

A. Executive Director- the Executive Director of Senate is responsible for administrative functions of the Senate. As such this Senator's duties shall include the following:

1. Maintain 30 office hours per week over summer.

2. Serve as the chairperson of Senate.

3. Serve as a representative to Ohio Student Association board of Presidents.

4. Shall be responsible for bringing to the attention of the Senate and the Office of Campus Life, the following:

a. Alleged violations of the Charter, By-Laws, Senate Legislation, and the Guidelines for the Allocation and Use of Undergraduate Student Activities Fees;

b. For working with the Office Of Campus Life in investigating the alleged violations; and

c. Implementing sanctions imposed by Senate for such violations.

5. Coordinate Senate's communication with the President of the University and other members of the administration.

6. Oversee Senate's communication with the Daily Kent Stater and all other media.

7. Function as the chief spokesperson for the Senate, representing the views of Senate.

8. Appoint a Senator to sit on the Credit Union Board of Directors.

9. In order to continue a smooth transition between academic years
the Executive Director of the senate must have 30 office hours
during the summer dedicated to representing the students; this
position will be compensated through the student activities fee
account.

10. Represent Senate at the(UPBAC) University Priority Budget Advisory Committee meetings and report pertinent information to Senate.

11. Shall act as a liaison between the Student Trustees and Senate.

B. University Affairs- the Senator for University Affairs is responsible for student representation on all university committees and monitoring all matters that deal with Kent State University and the administration of the University. As such, this Senator's specific duties include the following:

1. Coordinate a presentation of the Senate and its functions to orientation classes.

2. Maintain general knowledge of the University's policies, rules, and guidelines as well as University services for referral.

3. Shall nominate student members to all Senate standing committees with the exception of committees serving under the Business and Finance Chair and all other University committees. These recommendations shall then be forwarded to Senate for final approval. The appointments must be passed by a majority of Senate. The committee will be delegated to appropriate senate position.

a. Committee members must complete committee reports for the Undergraduate Student Senate after each committee meeting.

4. Shall nominate four undergraduate students to the All University Hearing Board each year. These nominations shall be forwarded to Senate for final approval. The selected members must be passed by a majority of the Senate.

5. Coordinate and update the Senate Committee handbook.

6. Shall organize the entire function of the Student Advocate program including Discussion groups and all training sessions.

a. Shall nominate all student advocates to assist students in understanding the processes and possible sanctions of student conduct court. These recommendations shall then be forwarded to Senate for final approval. These appointments must be passed by a majority of Senate.

7. Maintain a permanent committee to assist in dealing with the numerous responsibilities inherent to this chair.

8. Represent Senate at the Universities Priorities Budget Advisory Committee (upbac) meetings and report pertinent information to Senate.

C. Community Affairs- the Senator for Community Affairs is responsible for monitoring all local legislation and acting as a liaison between the community and the students. This Senator's specific duties include the following:

1. Shall serve as a liaison to the city of Kent, the county of Portage, and other related community organizations.

2. Consider and recommend positions to the Senate on local matters of a political nature.

3. Communicate with, monitor, and lobby local bodies and agencies regarding any action that may effect the undergraduate student body.

4. Shall attend all Kent City Council meetings.

D. Governmental Affairs- the Senator for Governmental Affairs monitors all National and State legislation that may effect undergraduate students and utilizes this information for the betterment and well being of all undergraduate students. As such this chair's specific duties include the following:

1. Shall serve as a liaison between the State Legislature and function as a channel of communication between the State Legislature and the campuses of Kent State University.

2. Communicate with, monitor, and lobby state and federal governmental bodies and regulatory agencies regarding any action that may effect the undergraduate student body.

a. Consider and recommend positions to the Senate on national and state matters of a political nature.

b. Track and become familiar with legislation related to higher education at the Federal and State levels.

3. Shall be familiar with Ohio governmental processes, politics and history.

4. Serve as a non-voting member to the Ohio Student Association.

5. Serve as liaison to the Board of Regents.

6. Shall organize and coordinate a voter registration drive.

E. Student Relations- the Senator for Student Relations maintains open communication lines between Senate, the student body, and student organizations. As such this chairs specific duties include the following:

1. Coordinate the dissemination of information pertaining to the
actions of the Undergraduate Student Senate to the student body. (This may include, but not be limited to the Ask USS
board, The Senator, Organization Updates in the form of
memos, and all Internet possibilities such as E-mail, list serves,
and web pages.)

2. Assist the Executive DirectorUndergraduate Student Senate in all matters of public relations.

3. Conduct "Coffee with Cartwright,"and "Leaders Lounge Lunch meetings."

4. Coordinate the meetings of the President's Round-table, setting up dates with the President of the University and notifying all participants of the meetings.

5. Responsible for al Undergraduate Student Senate Personnel.

F. Research and Student Development- The Senator for Research and
Student Development is responsible for conducting the research
necessitated by the various projects of the USS and for determining
student opinion on all matters of concern. As such, this Senators's specific duties shall include, but not be limited to, the following:

1. Coordinate and implement a teacher evaluation
program.

2. Poll and research student governments at other colleges and universities to find ways to better this Senate.

3. Conduct polls, forums, focus groups of Undergraduate Students and report the information back to Senate.

4. Assists Senators with polling and research.

G. Student Advancement- the Senator for Student Advancement will coordinate and oversee all areas of projects that would benefit the undergraduate student body. These projects in terms of facilities and capital construction. As such this Senator's specific duties include the following:

1. Oversee the Student Senate Computer Lab, Credit Union, and
any other Undergraduate Student Senate satellites.

2. Sit on University committees that foresee construction and/or renovations of the campus (i.e. Capital Projects).

3. Sit on the Student Center Advisory Board.

4. Sit on the Student Quality Advisory Committee

5. Assist Student Quality Advisory Committee in coordinating an open Student Forum where students may voice concerns.

H. Business and Finance- the Senator for Business and Finance is the coordinator of the entire allocations process which includes both summer and yearly allocations. As such the chair's specific duties include the following:

1. Formulate a specific allocation process which is to be presented in the form of a bill for the majority approval of Senate. This must be done for the Yearly Allocations Process and the Summer Allocations process.

2. Update the Guidelines for the Allocation and use of Undergraduate Student Activity fees, submitting them for approval to Senate and forwarding them for review to the Vice Provost and Vice President for Academic Enrollment Management and Student Affairs.

3. Plan and implement a mandatory financial workshop per
semester for the treasurers, programmers, advisors and other
officers of student organizations eligible for funding. Any
organization that violates allocation guidelines must meet with
the Senator for Business and Finance before further funding.

4. Negotiate all contracts pertaining to the Allocations Process.

5. Notify all student organizations of all pertinent information and deadlines regarding the Allocations process.

6. Responsible for nominating members of all Allocation related committees and presenting these recommendations to Senate for final appointment/approval. Appointments must be approved by a majority of Senate.

7. Responsible for the coordinating the application and interview
process of the ACPB Director of Programming.

8. Present a financial report to U.S.S at each public meeting.

I. Academic Affairs- the Senator for Academic Affairs is responsible for student input into academic policy. As such this chair's specific duties include the following:

1. Monitor proposals affecting quality and emphasis of academic curriculum and make recommendations as to Senate's position on these proposals, but limited to advising and academic standards.

2. Shall act as a liaison between Senate and the departmental and college advisory groups.

3. Assist students with academic problems that are brought to the Senate.

4. Shall serve as an ex-offecer, non-voting member and liaison between Senate and the Faculty Senate. Shall attend all Faculty Senate meetings and give a brief report on USS concerns.

a. Recommend Senate response to all proposals for change in academic policy set forth by the Faculty Senate.

b. Draw on proposals and submit them to the Senate for approval, then present them to the appropriate body or administrator.

V. Resignation or other vacancy on Senate.

A. A Senate member's resignation is to be submitted in writing to the Executive Director, who shall make public notice of the resignation at the next regular Senate meeting or briefing. The resignation is considered valid and final upon its presentation to the Executive Director and may not be rescinded thereafter by any parties concerned.

B. Should the Executive Director resign her/his position, she/he will submit a written resignation to the Senate at the following Public Meeting.

C. Upon public announcement of the resignation or other vacancy, the Executive Director or her/his designee shall implement the following procedure:

1. The USS shall hold a special election for the assignment of that
particular USS position.

2. The vacancy shall be publicized through all media available, especially the Daily Kent Stater.

3. Applications are to be made available in the Kent Student Center/Undergraduate Student Senate Office with the deadline for applications being made known through all available media, especially the Daily Kent Stater. The deadline is to be established by the Executive Director, or her/his designee and shall be no later than fifteen (15) academic class days after
the public announcement of the vacancy.

4. Any undergraduate student who applies for a vacant USS
position must be registered in accordance with University Policy
on participation in activities, and use the standard petition form
from the Ticket Office, collect the required printed names, valid
handwritten signatures, and student identification numbers of
one (1) % registered undergraduate students.

5. In the event that a USS chair is not filled during a special
election, the USS shall appoint by 3/4 majority vote, a person to
fill each vacancy within fifteen (15) academic class days.

E. No Senate action may be taken to interfere with any resignation.

F. Should circumstances arise that compel the Executive Director to take a leave of absence or require her/his absence for any reason, the Senate shall choose, by majority vote, another Senator to act as her/his proxy.

VI. Implementation

A. These By-Laws take effect upon a majority vote of Senate.

B. These By-Laws supersede all previous legislation.

C. Any provision of these By-Laws may be waived by majority vote of the Senate for good cause shown.

D. The Senate reserves the right to make any grammatical changes as long as it does not affect content.

VII. Amendments

A. These By-Laws may be amended by a majority vote of Senate.

Approved by Undergraduate Student Senate on: 4/22/96.

Amended by Undergraduate Student Senate: 1995-1996.

Amended by Undergraduate Student Senate: 1997-1998

Prior Amendments: November 1, 1979; April 30, 1980; October 7, 1980;
September 23, 1982; November 4, 1982; September 22, 1983; April 2, 1987;
April 22, 1987; September 22, 1987; September 20, 1989; March 4, 1998.

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